16th August, 1999

Dear Member,

RE: UKUUG – Annual General Meeting – 23rd September, 1999 – 6.00 p.m.

We hope that you will this year make a special effort to attend the UKUUG AGM being held on 23rd September at 6.00 p.m at the Institute of Education, London - Room 728.

The past year has been very successful for UKUUG with some very well attended events, a good Newsletter, an influx of new members and a growing interest in LINUX. It is important that this momentum is maintained for the future and your support is especially needed now as one senior and 2 other members of Committee, will be resigning in September.

The present Council of Management are:

Chairman - Dr. Lindsay Marshall

Treasurer - Charles Curran

Vice Chairman - Simon Earthrowl

Adrian Wontroba

Ted Harding

David Hallowell

 

 

According to the Memorandum & Articles of Association members of the Council serve for a 3 year term of office after which they should stand down, but are eligible for re-election. A member of Council may not serve more than two consecutive terms of office save by Resolution of the members at a General Meeting.

Therefore Dr. Lindsay Marshall will stand down having served for two consecutive terms of office.

Adrian Wontroba and Ted Harding are both resigning after one year on the Council.

This leaves Messrs. Curran, Earthrowl and Hallowell who are all willing to continue. As the Council is made up of a maximum of 6 members we now have 3 vacant places available.

A strong Committee is essential so please consider whether you yourself or someone you know would be available to give time and effort for the benefit of the User Group, and complete the nomination form provided.

Meetings are held approximately 6 times per year so the task is not too onerous, and it is interesting to be involved. If you would like to find out more about Council activities, Charles Curran or Simon Earthrowl would be delighted to discuss this with you – please contact the UKUUG Secretariat (see details above) for the relevant telephone numbers or email addresses.

This year we are including a Special Resolution to deal with some changes to the Memorandum and Articles of Association - see http://www.ukuug.org/m&a. With regard to any significant changes to be suggested at next year's AGM - these will of course be detailed in the Newsletter and members will be given the opportunity to comment.

Please find your AGM Agenda enclosed. Please come, we look forward to seeing you.

The Agenda, Proxy Form and Nomination Form can also be found on the UKUUG web site - http://www.ukuug.org

Yours sincerely,

 

 

 

 

Helen Gibbons (Mrs)

Company Secretary

 

 

 

 

 

 

 

 

 

 

 

 

UKUUG Limited

 

NOTICE OF ANNUAL GENERAL MEETING

NOTICE IS HEREBY GIVEN THAT the eighth Annual General Meeting of UKUUG Limited will be held in Room 728, The Institute of Education, 20 Bedford Way, London WC1 on Thursday, 23rd September, 1999 at 6.00 p.m. for the following purposes:

 

    1. To approve the minutes of the seventh Annual General meeting held

      2. on 10th September, 1998.

       

    2. To receive the Chairman’s Report, Treasurer’s Report and the

      3. accounts of the Company for the year ended 31st December, 1998,

      together with the reports thereon of the Council and Auditors.

       

    3. To consider the re-appointment of Watts Knowles of Kneesworth

      4. Street, Royston, Herts as Auditors of the Company until the

      conclusion of the next general meeting of the Company at which

      accounts are laid before the members and to authorise the Council

      to determine their remuneration.

    4. Special Resolution

(i) Memorandum & Articles of Association

That Item 31

B. "The members of Council shall be - such persons (being members of the Company normally resident in the UK) as shall from time to time be elected thereto by the Council or by members of the Company in General Meeting or elected thereto by Article 42. Council members may be elected by postal ballot"

Shall be changed with immediate effect to
    1. "The members of Council shall be - such persons (being members of the Company FOR MORE THAN ONE YEAR AND normally resident in the UK) as shall from time to time be elected thereto by the Council or by members of the Company in General Meeting or elected thereto by Article 42. Council members may be elected by postal ballot"

And
    1. Appraisal and possible major update of the Articles and Memorandum of Association

That Council is instructed to deal with the examination of the Articles and Memorandum of Association and where relevant make suggestions at the next AGM for any necessary changes

 
    1. To consider elections to Council from the Nominations received.
      2.

       

    2. To transact any other business.

Dated: 16th August, 1999 BY ORDER OF THE BOARD: ________________________

Helen Gibbons (Mrs)

Secretary – UKUUG Ltd.

 

 

 

A member entitled to attend and vote at the meeting is entitled to appoint another member of the Company as proxy to attend and vote on a poll in his or her place. A form of proxy is attached and must be lodged at the Company’s registered office at least 48 hours before the meeting.

 

 

 

 

FORM OF PROXY

 

I ……………………………………………………………………………………………………………

 

of …………………………………………………………. a member of UKUUG Limited

(hereinafter called "the Company") and entitled to one vote, hereby appoint:

……………………………………………………………………………………………………………..

 

of …………………………………………………………………………………………………………..

another member of the Company, and failing him/her

 

……………………………………………………………………………………………………………..

 

of …………………………………………………………………………………………………………..

 

another member of the Company to vote for me and on my behalf at the Annual General Meeting of the Company to be held on 23rd September, 1999 and at any adjournment thereof.

 

 

 

As witness my hand this ………………………………… 1999

 

 

Signed: ……………………………………………………..

 

 

 

Please return this form to:

UKUUG Secretariat

Owles Hall

Buntingford

Herts SG9 9PL

 

 

 

 

 

 

 

 

 

NOMINATION FORM

 

 

 

I ……………………………………………………………………………………………………………

 

of …………………………………………………………………………………………………………..

 

 

wish to nominate:

 

…………………………………………………………………………………………………………….

 

of …………………………………………………………………………………………………………..

 

 

to stand as Council member of UKUUG Limited:

 

 

______________________________________ Signature

 

 

I accept the above nomination

 

______________________________________ Signature

 

 

 

Dated: ________________________________

 

 

 

PLEASE RETURN THIS FORM BY WEDNESDAY, 1st SEPTEMBER, 1999

 

 

 

 

 

Please return this form to:

UKUUG Secretariat

Owles Hall

Buntingford

Herts SG9 9PL