ARTICLES OF ASSOCIATION
(As adopted by Special Resolution passed 9th September 1993,
modified (sect 31B) at the AGM on 1999-09-23,
modified (sect 30) at the EGM on 2004-02-25)
DEFINITIONS AND INTERPRETATION
In these Articles:
"the Act" means the Companies Act 1985;
"the Council" means the Management committee of the Company;
"the Seal" means the common seal of the Company;
"the Secretary" means any person appointed to perform the duties of the
Secretary of the Company;
"the United Kingdom" means Great Britain and Northern Ireland;
- Expressions referring to writing shall, unless the contrary
intention appears, be construed as including references to printing, lithography,
photography and other modes of representing or reproducing words in a visible
- Unless the context otherwise requires, words or expressions
contained in these Articles shall bear the same meaning as in the Act or any
statutory modification of the Act in force at the date at which these Articles
became binding on the Company.
- The Company is established for the objects expressed in the
Memorandum of Association.
The following persons and none others shall be members of the Company:
- Such persons as subscribed to the Memorandum and Articles
of Association before the registration thereof.
- Such other persons or corporations as may
desire to be admitted to membership and who may be elected by the Council to
be members of the Company.
In these presents the expression "Corporation" shall be
deemed to include any body corporate, any county, local or other public
authority and any unincorporated association whom the Council may elect to
Any election of a person to be a member of the Company under the provisions of
Article 5 Sub-Article (B) shall conform to the following
regulations and conditions:
- Such persons must be proposed for election by a member of
- Such person must sign and deliver to the Company an
application for admission to membership framed in such terms as the Council
In the event of such person being elected in accordance
with the above regulation he shall be entered as a member of the Company on the
- Any member may terminate his membership of the Company by
notice in writing served on the Company and thereupon he shall be deemed to have
resigned and his name shall be removed from the Register of members.
- If any member shall fail in the observance of these Articles
or of any regulations of the Council made under any powers vested in them or for
other sufficient reason the Council may convene an Extraordinary General Meeting
of the Company for the purpose of considering an extraordinary resolution for the
expulsion of such member and on such extraordinary resolution being passed the
name of such member shall be removed from the Register of members, and he shall
thereupon cease to be a member.
- A general meeting of the Company shall be held in every
calendar year as its Annual General Meeting at such time (not being more than
fifteen months after the holding of the last preceding General Meeting) and place
as the Council shall appoint Provided that so long as the Company shall hold its
first Annual General Meeting within eighteen months of its incorporation it need
not hold in it the year of its incorporation or in the following year.
- All General Meetings, other than Annual General Meetings,
shall be called Extraordinary General Meetings.
- The Council may, when they think fit, convene an Extraordinary
General Meeting, and Extraordinary General Meetings shall be convened on such
requisition or, in default, may be convened by such requisitionists as provided by
Section 368 of the Act.
- Subject to the provisions of Section 378 (2) & (3) of the
Act relating to Special Resolutions, and to the provisions of Section 369 of the
Act relating to Annual General Meetings, fourteen days' notice at the least
(exclusive of the day on which the notice is served or deemed to be served and of
the day for which the notice is given) specifying the place, the day and the hour
of meeting, and in case of special business the general nature or such business,
shall be given to the members in manner hereinafter mentioned, or in such other
manner (if any) as may be prescribed by the Company in General Meeting; but with
the consent of all the members entitled to receive notice thereof or of such
proportion thereof as is prescribed by the Act in the case of meetings other than
Annual General Meetings, a meeting may be convened by such notice as those members
think fit. The accidental omission to give notice to any member, or the
non-receipt by any member of such notice, shall not invalidate the proceedings of
any General Meeting.
PROCEEDINGS AT GENERAL MEETINGS
VOTES OF MEMBERS
- The business of an Annual General Meeting shall be to receive
and consider the accounts and balance sheets and the reports of the Council and
Auditors, to elect members of the Council in place of those retiring and also
additional members of the Council, and to elect Auditors and fix their
remuneration. All other business transacted at an Annual General Meeting shall be
- No business shall be transacted at any General Meeting, except
the adjournment of the meeting, unless a quorum of members is present at the time
when the meeting proceeds to business, and such quorum shall consist of not less
than five members personally present.
- If within fifteen minutes from the time appointed for the
meeting a quorum be not present, the meeting, if convened upon the requisition of
members, shall be dissolved. In any other case it shall stand adjourned to the
same day in the next week at the same time and place, and if at such adjourned
meeting a quorum be not present within fifteen minutes from the time appointed for
the meeting, the member or members present shall be deemed to be a quorum and may
do all business which a full quorum might have done.
- The Chairman (if any) of the Council, or in his absence the
Vice Chairman (if any) shall preside as Chairman at every General Meeting of the
Company. If there be no such Chairman or Vice Chairman, or if any meeting he be
not present within fifteen minutes after the time appointed for holding the
meeting, the members present shall choose one of the members of the Council
present to be Chairman, or if no member of the Council be present and willing to
take the Chair, the members present shall choose one of their number to be
- The Chairman may, with the consent of any meeting at which a
quorum is present (and shall if so directed by the meeting) adjourn the meeting
from time to time and from place to place, but no business shall be transacted at
any adjourned meeting other than the business left unfinished at the meeting from
which the adjournment took place. When a meeting is adjourned for thirty days or
more, notice of the adjourned meeting shall be given as in the case of an original
meeting. Save as aforesaid, it shall not be necessary to give any notice of an
adjournment or of the business to be transacted at any adjourned meeting.
- At any General Meeting a resolution put to the vote of the
meeting shall be decided on a show of hands unless a poll is, before or upon the
declaration of the result of the show of hands, demanded by the Chairman or by at
least three members present in person or by proxy, or by a member or members
present in person or by proxy and representing one fifth of the total voting
rights, of all the members having the right to vote at the meeting, and unless a
poll be so demanded a declaration by the Chairman of the meeting that a resolution
has been carried, or carried unanimously, or by a particular majority, or lost, or
not carried by a particular majority, and an entry to that effect in the minute
book of the Company, shall be conclusive evidence of the fact without proof of the
number or proportion of the votes recorded in favour of or against that
resolution. The demand for a poll may be withdrawn.
- Subject to the provisions of the next succeeding Articles, if
a poll be demanded in manner aforesaid it shall be taken at such time and place
and in such manner as the Chairman of the meeting shall direct, and the result of
the poll shall be deemed to be the resolution of the meeting at which the poll was
- No poll shall be demanded on the election of a Chairman of a
meeting or on any question of adjournment.
- In the case of any equality votes, whether on a show of hands
or on a poll, the Chairman of the meeting shall be entitled to a second or casting
- The demand for a poll shall not prevent the continuance of a
meeting for the transaction of any business in addition to the question on which a
poll shall have been demanded.
COUNCIL OF MANAGEMENT
- Every member shall have one vote.
- Save as herein expressly provided, no person other than a
member duly registered shall be entitled to be present or to vote on any
question, either personally or by proxy or as proxy for another member at any
- Any corporation which is a member of the Company may by
resolution of its governing body authorise such person as it thinks fit to act
as its representative at any meeting of the Company and the person so
authorised shall be entitled to exercise the same voting powers on behalf of
the corporation he represents as that corporation could have exercised if it
were a personal member of the Company. A corporation represented at a meeting
by its authorised representative shall be deemed for all purposes to be
present in person. A copy of the resolution appointing its representative
which shall be certified as a correct copy by the Chairman or another
recognised officer of the governing body of a corporation, shall be conclusive
evidence of such appointment. In the absence of such a resolution the person
authorised shall be deemed to be the Company's correspondent within that
- Votes may be given on a poll either personally or by proxy. On
a show of hands a member present only by proxy shall have no vote, but the
representative of a corporation may vote on a show of hands. Except in the case of
a corporation, no person shall act as a proxy who is not entitled to be present
and vote in his own right.
- The instrument appointing a proxy shall be in writing under
the hand of the appointor or of his attorney duly authorised in writing.
- The instrument appointing a proxy and the power of attorney
(if any) under which it is signed or a notarially certified copy thereof shall be
deposited at the office or at such other place within the United Kingdom as is
specified for the purpose in the notice convening the meeting, at least forty
eight hours before the time appointed for holding the meeting or adjourned meeting
at which the person named in such instrument proposed to vote, otherwise the
instrument of proxy shall not be treated as valid. No instrument appointing a
proxy shall be valid after the expiration of twelve months from the date of its
- A vote given in accordance with the terms of an instrument of
proxy shall be valid notwithstanding the previous death of the principal or
revocation of the proxy, provided that no intimation in writing of the death or
revocation shall have been received at the office or other place as aforesaid one
hour at least before the time fixed for holding the meeting.
An instrument appointing a proxy shall be in the following form, or
as near thereto as circumstances will admit
|a member of UKUUG Ltd (hereinafter called "the Company")
and entitled to one vote, hereby appoint|
|another member of the Company, and failing him|
|another member of the Company to vote for me and on my
behalf of at the (Annual or Extraordinary, as the case may be) General
Meeting of the Company to be held on the|
|and at any adjournment thereof.|
As Witness my hand this
_ _ / _ _ / 2 _ _ _
- The affairs of the Company shall be managed by the council.
The number of the members of the Council shall not be less than three nor more than
The members of the Council shall be:
- From incorporation of the Company until the first AGM, the
Subscribers to the Memorandum of Association and thereafter
- Such persons (having been members
of the Company for more than one year and normally resident in the UK)
as shall from time to time be elected thereto by the Council or by the members
of the Company in General Meeting or elected thereto by Article 42. Council
members may be elected by postal ballot.
All members of the Council shall serve for three years
from the date of his or her election but at the time of expiration of his or her
term of office shall be eligible for re-election. A member of the Council shall
not serve more than two consecutive terms of office save by Resolution of the
members of the Company in General Meeting. A member of the Council shall be
entitled to resign his or her appointment on giving to the Secretary not less
than one month's notice in writing to that effect.
PROCEEDINGS OF THE COUNCIL OF MANAGEMENT
- The Council may meet together for the dispatch of business
adjourn and otherwise regulate their meetings as they think fit, and determine the
quorum necessary for the transaction of business. Unless otherwise determined
three shall be a quorum. Questions arising at any meeting shall be decided by a
majority of votes. In the case of an equality of votes the Chairman shall have a
second or casting vote.
- A member of the Council may, and on the request of a member of
the Council the Secretary shall, at any time, summon a meeting of the Council by
notice served upon the several members of the Council. A member of the Council who
is absent from the United Kingdom and who has no registered address in Europe
shall not be entitled to notice of a meeting.
- The Council shall from time to time elect a Chairman and Vice
Chairman and the Chairman (or failing him the Vice Chairman) shall be entitled to
preside at all meetings of the Council at which they shall be present, but if no
such Chairman or Vice Chairman be elected or if at any meeting the Chairman or
Vice Chairman be not present within five minutes after the time appointed for
holding the meeting and willing to preside, the members of the Council shall
choose one of their number to be chairman of the meeting.
- A meeting of the Council at which a quorum is present shall be
competent to exercise all the authorities, powers and discretions by or under the
regulations of the Company for the time being vested in the Council
- The Council may delegate any of their powers to committees
consisting of such member or members of the Council as they think fit, and any
committee so formed shall in the execution of the powers so delegated conform to
any regulations imposed on it by the Council. The meetings and proceedings of any
such committee shall be governed by the provisions of these presents for
regulating the meetings and proceedings of the Council so far as applicable and so
far as the same shall not be superseded by any regulations made by the Council as
aforesaid and all acts and proceedings of such committees shall be reported back
fully to the Council as soon as possible.
- All acts bona fide done by any meeting of the Council or of
any committee of the Council or by any person acting as a member of the Council
shall, notwithstanding it be afterwards discovered that there was some defect in
the appointment or continuance in office of any such member or person acting as
aforesaid or that they or any of them were disqualified be as valid as if every
such person had been duly appointed or had duly continued in office and was
qualified to be a member of the Council.
- The Council shall cause proper minutes to be made of all
appointments of officers made by the Council and of the names of the Council
members present at each Council meeting and of the proceedings of all meetings of
the Company and of the Council and of committees of the Council, and all business
transacted at such meetings, and any such minutes of any meeting, if purporting to
be signed by the Chairman of such meeting, or by the Chairman of the next
succeeding meeting, shall be sufficient evidence without any further proof of the
facts therein stated.
- A resolution in writing signed by all the members for the time
being of the council or of any committee of the Council who are duly entitled to
receive notice of a meeting of the Council or of such committee shall be as valid
and effectual as if it had been passed at a meeting of the Council or of such
committee duly convened and constituted.
POWERS OF THE COUNCIL
- The management of the business and the control of
the Company shall be vested in the Council, who, in addition to the powers and
authorities conferred upon them, may exercise all such powers and do all such acts
and things as may be exercised or done by the Company and are not hereby or by the
Act expressly directed or required to be exercised or done by the Company in
General Meeting. At meetings of the Council, each member of the Council shall have
one vote only, except that in the case of equality of votes the Chairman shall, in
addition have a second or casting vote.
- The members for the time being of the Council may act
notwithstanding any vacancy in their body, provided always that if at any time the
members of the Council be reduced in number below the minimum prescribed by these
presents, it shall be lawful for the members available to act as the Council for
the purpose of admitting persons to membership of the Company, filling up
vacancies in their body or of summoning a General Meeting but for no other
- The Council may at any time appoint any person to
be a member of the Council either to fill a casual vacancy or as an addition to
the existing membership (but not so as to exceed the maximum number of members
prescribed by these presents). Any person so appointed shall hold office only
until the next following Annual General Meeting and shall then be eligible for
re-election but shall not be taken into account in determining the number of
members of the Council who are to retire by rotation at such meeting.
- Without prejudice to the general powers conferred by Article 40 and to the other powers and authorities conferred as
aforesaid, it is hereby expressly declared that the Council shall be entrusted
with the following powers, namely:
- To pay the costs, charges and expenses preliminary and
incidental to the formation and establishment of the Company and matters
- To purchase or otherwise acquire for the Company any
property, rights or privileges which the Company is authorised to acquire at
such price and generally on such terms and conditions as they may think
- To raise or borrow money for the purposes of the Company
from any person, corporation or other body and may with the approval of the
Charity Commissioners for England and Wales secure the repayment of the same
together with any interest and premium thereon, by Mortgage or charge upon the
whole or any part of the assets and property of the Company, present and
future, and to issue bonds, debentures, or debenture stock, either charged
upon the whole or any part of the assets and property of the Company or not so
charged, and in connection therewith to take out and keep on foot sinking fund
or redemption policies.
- At their discretion to pay for any property or rights
acquired by or services rendered to the Company either wholly or partially in
cash or in bonds, debentures, or other securities of the Company.
- With the approval aforesaid to secure the fulfilment of
any contracts or engagements entered into by the Company by Mortgage or charge
of all or any of the property and rights of the Company or in such manner as
they may think fit.
- To appoint and at their discretion, remove or suspend such
officers and other staff for permanent, temporary or special services as they
may from time to time think fit, and to determine their duties and fix their
salaries or emoluments, and to require security in such instances and to such
amount as they think fit.
- To institute, conduct, defend, compound or abandon any
legal proceedings by or against the Company or its officers or otherwise
concerning the affairs of the Company and also to compound and allow time for
payment or satisfaction of any debts due and of any claims or demands by or
against the Company.
- To refer any claims or demands by or against the Company
to arbitration and observe and perform the awards.
- To make and give receipts, releases and other discharges
for money payable to the Company and for the claims and demands of the
- To determine who shall be entitled to sign on the
Company's behalf, bills, notes, receipts, acceptances, indorsements, cheques,
releases, contracts and documents.
- From time to time to make all such regulations and
bye-laws as they think proper with regard to the affairs and concerns of the
Company, and from time to time to repeal and alter the same or make others in
lieu thereof as may seem expedient. Provided that the same do not contravene
any of the provisions herein contained, and provided that no bye-laws or
regulations shall be made under this power which would amount to such an
addition to or modification of the Articles of Association as could only
legally be made by a Special Resolution passed in accordance with the
provisions of Section 378 of the Act.
- The Company may from time to time by ordinary resolution
increase or reduce the number of members of the Council, and may also determine in
what rotation the increased or reduced number is to go out of office.
- The Company may by ordinary resolution, of which
special notice has been given in accordance with section 379 of the Act, remove
any member of the Council before the expiration of his period of office
notwithstanding anything in these Articles or in any agreement between the Company
and such member.
- The Company may by ordinary resolution appoint another person
in place of a member of the Council removed from office under the immediately preceding Article. Without prejudice to the powers of the
Council under Article 42 the Company in General Meeting may
appoint any person to be a member of the Council either to fill a casual vacancy
or as an additional member. The person appointed to fill such vacancy shall be
subject to retirement at the same time as if he had become a member of the Council
on the day on which the member in whose place he is appointed was last elected as
DISQUALIFICATION OF MEMBERS OF THE COUNCIL
The office of a member of the Council shall be vacated.
- If he becomes bankrupt or insolvent or compounds with his
- If he becomes of unsound mind.
- If he be convicted of an offence the commission of which
by a member of the Council could bring the Company into disrepute.
- If he is requested in writing by a majority of his fellow
members of the Council to resign.
- If he gives to the Council one month's notice in writing
to the effect that he resigns his office.
- If he ceases to be a member by virtue of Section 293 of
- If he fails to attend in person three consecutive meetings
of the Company over a period of not less than nine calendar months.
- A member of the Council who is in any way, whether directly or
indirectly interested in a contract or proposed contract, arrangement, or dealing
with the Company, shall declare the nature of his interest at a Meeting of the
Council, and subject thereto and subject to the right of the remaining members of
the Council to resolve that he withdraw and not vote on the particular matter, he
may be counted in the quorum present at any meeting of the Council whereat such
contract, arrangement or dealing with the Company is considered or entered into
and may vote in respect thereof.
SECRETARY AND TREASURER
- The Secretary and Treasurer shall be appointed by the Council
on such terms as to length of service, remuneration and generally as the Council
may think fit and the Council may remove any Secretary or Treasurer so appointed.
The provisions of section 283 and 284 of the Act shall be observed. The Council
may from time to time appoint a deputy or assistant Secretary who may act in the
place of the Secretary if there be no Secretary or no Secretary available to act
or capable of acting.
- The seal of the Company shall not be affixed to any instrument
except by the express authority of a resolution of the Council or of a committee
of the Council empowered thereto, and in the presence of two members of the
Council and of the Secretary or such person other than the Secretary as the
Council may appoint for the purpose, and such members of the Council and the
Secretary or other person as aforesaid shall sign every instrument to which the
seal of the Company is so affixed in their presence, and in favour of any
purchaser or person bona fide dealing with the Company such signatures shall be
conclusive evidence of the fact that the seal has been properly affixed.
INCOME OF THE COMPANY
- The income of the Company shall be applied solely towards the
promotion of all or any of the objects of the Company as set forth in the
Company's Memorandum of Association as the Council may from time to time think fit
with power to the Council to create a reserve fund or reserve funds to be
applicable for any such purposes, and, if the Council shall think fit, also to
apply all or any part of the reserve fund appropriated to any particular purpose
to any other one or more of such purposes, and, pending any such application, any
reserve fund may at the discretion of the Council either be employed in the
business of the Company or be invested from time to time in such investment as the
Company may think fit.
The Council shall cause proper books of account to be kept:
- Of the sums of money received and expended by the Company and the matters
in respect of which such receipts and expenditure take place.
- Of all sales and purchases of property and goods by the Company.
- Of the assets and liabilities of the Company.
Proper books of account shall not be deemed to be kept
if there are not kept such books of account as are necessary to give a true and
fair view of the state of the Company's affairs and to explain its
- The books of account shall be kept at the office or, subject
to Section 227 of the Act, at such other place or places as the Council may
determine, and shall always be open to the inspection of the Council. The Council
may from time to time by resolution determine whether and to what extent and at
what times and places and on what conditions the books and accounts of the Company
or any of them shall be open to the inspection of the members not being members of
the Council, and the members shall have only such rights of inspection as are
given to them by the Act or by such Resolution as aforesaid.
- At the Annual Meeting in every year the Council shall lay
before the Company an income and expenditure account for the period since the
preceding account, or in the case of the first account since the incorporation of
the Company, made up to date not more than six months before such meeting. A
balance sheet as at the date to which income and expenditure account is made up,
shall be made out and laid before the Company at the Annual General Meeting. Every
such balance sheet shall be accompanied by proper reports of the Council and the
Auditors. A copy of every balance sheet (including every document required by law
to be annexed thereto) which is to be laid before the Company in General Meeting,
together with a copy of the Auditor's report, shall, twenty one clear days
previously to such meeting, be sent to the Auditor and every member entitled to
receive notices of General Meeting in the manner in which notices are hereinafter
directed to be served.
- Auditor's shall be appointed and their duties regulated in the
manner provided by Sections 384 to 392 (inclusive) of the Act or any statutory
modification thereof for the time being in force, and for this purpose the said
sections shall have effect as if "member of the Council" and "the Council" were
substituted for "Director" and "the Directors" respectively.
- A notice may be served by the Company upon any member either
personally or by sending it through the post addressed to such member at his
- No member shall be entitled to have a notice served on him at
any address not within Europe, and any member whose registered address is not
within Europe may by notice in writing require the Company to register an address
within Europe which for the purpose of the service of notices, shall be deemed to
be his registered address. Any member not having a registered address within
Europe, and not having given notice as aforesaid, shall be deemed to have received
in due course any notice which shall have been displayed in the office and shall
remain there for the space of forty eight hours, and such notice shall be deemed
to have been received by such member at the expiration of twenty four hours from
the time when it shall have been so first displayed.
- Any notice if served by post shall be deemed to have been
served at the expiration of ninety six hours after the same shall have been
posted, and in providing such service it shall be sufficient to prove that the
envelope containing the notice was properly addressed and stamped and put into the
post office or into any post box subject to the control of the Postmaster
- Clause 7 of the Memorandum of
Association relating to the winding up and dissolution of the Company shall
have effect as if the provisions thereof were repeated in these Articles.
- The headings of these Articles shall not be taken as part of
them or in any manner affect the interpretation or construction of the same.
See also: Memorandum of Association
Web version: CC
, February 2004